Governance Task Force
The Governance Task Force is responsible for reviewing and recommending updates to the Flux Society’s governance structures, policies, and bylaws. This task force focuses on ensuring that Flux operates efficiently and effectively while remaining aligned with its mission and values.
Members will work on improving transparency, enhancing member engagement, refining leadership roles within the organization and the Flux Committee Structure.
Anticipated Timeline
The timeline below outlines the series of activities the Governance Task Force will undertake, supported closely by the Executive Office to ensure successful outcomes. Each phase has been strategically developed to fulfill the task force’s objectives and align with organizational goals. Main tasks are highlighted in bold, accompanied by recommended activities to accomplish these tasks effectively.
TIMELINE |
TASK |
| Q4 2024 - Q2 2025 | Host Meetings of Governance Task Force |
| Q3 2024 - Q4 2024 | Evaluate and Identify Gaps in Articles of Incorporation and Bylaws |
| Q3 2024 | Review Articles of Incorporation and Bylaws for outdated language or areas lacking clarity or relevance. |
| Q4 2024 | Identify specific sections with gaps or misalignment with current organizational needs and industry best practices |
| Q4 2024 | Prepare a summary report of findings to present to the Board, detailing recommended revisions. |
| Q4 2024 - Q1 2025 | Draft and Finalize Revisions to Articles of Incorporation and Bylaws |
| Q4 2024 | Based on identified gaps, draft proposed revisions and seek feedback from stakeholders (e.g., board members, legal advisors). |
| Q1 2025 | Finalize revisions, incorporating feedback, and prepare a proposal for board approval. |
| Q1 2025 | Communicate Changes to Membership |
| Q1 2025 | Develop a communication plan for informing members about changes, including rationale for updates and their expected impact. |
| Q1 2025 | Publish changes via multiple channels (e.g., newsletter, website, member forums) and offer a Q&A session or FAQ document to address member questions. |
| Q1 2025 | Conduct Research and Review Existing Policies |
| Q1 2025 | Audit existing policies and procedures to assess their currency, relevance, and alignment with the organization's values. |
| Q1 2025 | Benchmark against industry standards to identify any necessary policies missing from current documentation. |
| Q1 - Q2 2025 | Develop Policy & Procedure Manual |
| Q1 - Q2 2025 | Draft an outline for the Policy & Procedure Manual, grouping policies into categories (e.g., governance, operations, ethics). |
| Q1 - Q2 2025 | Organize and document existing policies and begin drafting new policies for identified gaps. |
| Q2 - Q3 2025 | Identify Gaps and Draft New Policies & Procedures |
| Q2 - Q3 2025 | Conduct a gap analysis to identify missing or incomplete policies in the manual. |
| Q2 - Q3 2025 | Work with relevant stakeholders to draft new policies as needed, ensuring they are actionable, clear, and aligned with organizational goals. |
| Q3 - Q4 2025 | Review and Approve Policies and Procedures |
| Q3 2025 | Present the draft manual, including any new policies, to the Board for feedback and approval. |
| Q3 - Q4 2025 | Address any feedback and make final adjustments before the official approval. |
| Q1 2026 | Communicate Changes to Policies and Procedures to Membership |
| Q1 2026 | Develop a communication strategy to announce the finalized Policy & Procedure Manual. |
| Q1 2026 | Provide members with access to the manual and hold an informational session to review key changes and updates. |