How to Create and Record Your Presentation

As a presenter at the Flux Virtual Congress 2020, you are required to record your presentation and submit it to the organizers by August 19th, within the following timing:

Huttenlocher Lecture – 40 mins

Young Investigator Award Talk – 20mins

– Science of Learning Symposium Speaker – 15mins

Symposia Presenter in a session with 4 speakers total – 15mins

Symposia Presenter in a session with 5 speakers total – 12mins

Trainee Dissertation Talk – 12mins

Flash Talk – 5mins

As a speaker, the deadline for sending your completed video is Wednesday, August 19, 2020.

If you are an accepted poster presenter, you will be recording and uploading your own video with a length of 5min max. by Monday, August 31st.  Your video presentation of your poster will be the most prominent section of your booth.  We recommend you prepare and present your full poster in the video, in a way that you feel is best.   You will have the ability to upload two additional PDF documents in your poster booth.  One of these can be a traditionally prepared poster, if you wish.

Below are some guidelines and pointers on how best record to video your presentation.

To record your presentation, you are permitted to use any platform you are most comfortable with, however you must submit an .mp4 file. We have outlined two simple options below, which are user-friendly and free.

Step 1: Create your Presentation using PowerPoint Slides

Please include an intro slide below at the beginning of your presentation (include the title of your talk, your name and your affiliation)

Ensure that any graphs/charts/figures you include are large enough to be viewed on a screen

Practice going through your talk to confirm that the timings are accurate, and that the number of slides correlates with your allotment of time. Remember to take a few moments at the start of your talk to introduce yourself, in lieu of a chair.

You may consider including a contact email address and/or twitter handle in your final slide, to make it easy for attendees to contact you with any follow up questions post event.

Step 2: Record Your Video

To record your presentation, you are welcome to use any platform you feel comfortable with (as long as the final file is in mp4 format). We have outlined instructions for two options, which are both user-friendly and free to use. Please click on the button below to review these options:

OPTION 1: ZOOM (preferred option)

Please click here to view the ‘recording a zoom meeting’ video. Further step by step instructions are included below:

      1. Open the slides you wish to present, then minimise.
      2. Install the Zoom.us software or application on your computer or device from http://zoom.us/download. Once the application has installed, click Sign In (for existing account users) or Sign up to create a free account.
      3. Once logged in, click on the ‘Host a Meeting’ tab at the top and select ‘With Video On. Then click ‘open link’.
      4. The meeting will then launch, and you will be asked to ‘join with computer audio’.
      5. If your audio isn’t working, check your settings by clicking on the arrow next to the mute icon on the bottom left of the screen.
      6. If your video isn’t working, check your settings by clicking in the video icon at the bottom left of the screen.
      7. Once you are in video mode and can see yourself on your computer monitor, make any changes required to the location/orientation of the camera etc., to ensure your appearance is how you would like to be recorded.
      8. Move your mouse to the bottom of the screen, where the following will appear. Click on the share screen icon and select the PowerPoint slides that you opened previously.
      9. Once you have shared your screen, you should be able to see yourself in the top right of the screen, with the main image being your slides. Click next through the slides to make sure you have control over the content.
      10.  Once you are ready, go to the top of the screen, and click on the ‘More’ button, where you will then see the ‘record’ button. Click on this to start the recording.
      11. Once you’ve finished your recording, go back up to the same ‘more button’ and click ‘Stop Recording’ (please note that this tab won’t show up on the recording).
      12. As soon as you end the meeting, your zoom video clip will download and appear in your documents folder in a folder named ‘Zoom’.
      13. Once you are happy with your recording, please rename your final video [SESSION ID_LASTNAME].
        • Poster presenters must upload all videos via their individual url (this will be communicated by email soon)
OPTION 2: Microsoft PowerPoint

Please click here to view a brief ‘How to Make a Video in PowerPoint’ video. Further step by step instructions are included below:

  1. Go to the video and audio settings on the device you plan to record your presentation, to ensure your microphone and camera are connected and working properly.
  2. Open the PowerPoint slides you wish to present.
  3. Whether you are using Mac or PC, there will be a ‘record slide show’ button, under the slide show tab.
  4. Once you have clicked on the record slide show, you will see the below view, with your Ppt slides in present mode, with your image at the bottom right of the screen. Once you are ready to present, you simply click on the red record button located at the top left of the screen.
  5. If you wish to highlight any graphs or specific information, you can do so using the tools at the bottom of the screen.
  6. Once you are finished recording your presentation, click on the stop button at the top left of the screen, beside the record button.
  7. Once you are satisfied with your recording, please go to file -> export -> create a video, to save your presentation as an mp4 video file.
  8. Ensure you select the ‘use recorded timings and narrations’ to save your video. Once you are happy with your recording, please name your final video file [SESSION ID_LASTNAME].

Step 3: Upload your video for presentation

  • Talk presenters must upload all videos via their individual url (this will be communicated via email) by Wednesday, August 19, 2020
  • Poster presenters must upload their 5min video to YouTube (can be an unlisted video link) which you will save directly within the virtual platform via a unique url (this will be communicated via email) by Monday, August 31, 2020.